Sync Microsoft 365 contacts to every company phone, automatically

The global address list stays on the server: it shows up in a search, but not in the address book and not in caller ID. GALYNSKI creates the company contacts as a contact folder in the mailbox; with “Save Contacts” in the Outlook app they reach the contacts app.

Yes. Outlook on the desktop and the Outlook app show the folder directly. The contacts reach the contacts app and caller ID through the Outlook app: on Android with “Sync Contacts”, including colleagues’ photos; on iPhone with “Save Contacts” into “All Contacts”, without photos.

For each source you choose which groups receive the contacts, so teams get only the contacts relevant to them.

Yes. Besides the global address list and Microsoft 365 groups, the contact folder of a shared mailbox or a SharePoint list can also be a source. A Global Administrator grants read access to SharePoint when connecting Microsoft 365; GALYNSKI only reads the lists you pick. External contacts that you maintain in Exchange Online for the whole organization are added as a separate source.

Guests only if you include them (under “Exceptions”). GALYNSKI does not distribute disabled accounts.

Name, email address, phone numbers, job title and department, plus company, office and business address. For colleagues the profile photo comes along; you can switch it off in Settings.

Hosted in the EU, transfers encrypted, access logged. The data processing agreement and the technical and organizational measures are public at galynski.com/sicherheit.

Yes, for 14 days. Signing up needs no payment details. When you book a plan, you add a card or SEPA direct debit; nothing is charged until the 14 days are over.

Yes. Self-service customers pay by credit card or SEPA direct debit. Larger organizations can submit an invoice request at checkout instead — we then prepare a custom offer with classic, contract-based invoicing.

Yes. GALYNSKI works entirely through Microsoft 365: it installs nothing on the devices, with no device profiles and no mobile device management. The phone only needs the Outlook app, where each employee switches on “Sync Contacts” (Android) or “Save Contacts” (iPhone) once.

The first run starts automatically after setup. The duration depends on the number of recipients, the size of your sources and Microsoft 365 throughput limits: small teams finish within minutes, for large organizations it runs in batches over several hours. You can follow the current progress and the next scheduled run in the dashboard at any time.

When your subscription or contract term ends, the contacts are no longer updated. They stay on the devices for another 14 days; after that GALYNSKI automatically removes the contact folders it created from all mailboxes. 30 days after the contract ends we delete your GALYNSKI account with all settings and logs; both dates are announced by email beforehand. If you renew before then, everything stays as it is. GALYNSKI needs continued access to Microsoft 365 for this, so only remove the GALYNSKI app from Microsoft Entra after our confirmation email. If the permission is revoked earlier, the folders stay in place; please contact support in that case. When you delete your account, the dialog instead offers to re-authorize access once and clean the mailboxes beforehand. The personal contacts of your employees are unaffected either way.